Existing suppliers

Information for existing suppliers

No P.O, no pay

EMAS operate a No Purchase Order, No Pay policy. An official purchase order must be received before goods or services are provided.

No changes to orders will be accepted unless specifically agreed by procurement and an amended copy of the purchase order issued.

Urgent verbal orders will be confirmed by purchase order within 48 hours. All invoices must match purchase orders or they will be returned unpaid.

Making a delivery

All deliveries of goods should be made to the address stated on the order. Delivery notes should be fixed to the outside of the goods delivered, displaying the purchase order number. Failure to follow these instructions will result in the goods being refused.

Invoices and credit notes    

To ensure invoices are paid within the settlement period, all invoices must be sent directly to:

East Midlands Ambulance Service NHS Trust
RX9 Payables 6815
Phoenix House
Topcliffe Lane

All invoices/credit notes must quote a valid Trust purchase order number, failure to do so will result in the invoice being returned unprocessed and unpaid.

Tradeshift Electronic Invoices

EMAS are encouraging suppliers to opt for electronic invoicing. This allows suppliers to track their invoice and ensures a more efficient process. There are no setup fees, transaction fees or service charges in using this service and you can invoice other NHS Customers through the Tradeshift network.

To adopt e.invoices contact the SBS Tradeshift email SBS-W.e-invoicingqueries@nhs.net or for technical support: nhs.sbs.support@tradeshift.com

Supplier account statements

In order to aid supplier account reconciliations, Supplier Account Statements should be sent direct to EMAS finance department.

Email: financial.managementteam@emas.nhs.uk    

For invoice queries, call our accounts payable department 0303 123 1177.